Girls Inc. is a Not-for-Profit, located in Durham Region with a small but dedicated staff. With our limited resources both human and financial, its critical for us to stay sharply focused on providing life changing services to our Girls Inc. girls, helping them to become Strong, Smart and Bold and to achieve their greatest potential. When not delivering these critical services, we are focused on raising money to fund our programs. Because of this, we lack the skilled and experienced resources to run RFP’s or negotiate supplier contracts. With a few important contracts coming to an end, we needed help to assess our options and to manage whatever process we decided to pursue. Ideally we wanted to work with someone that had proven experience and industry knowledge as well.
How did ProcurePro help?
ProcurePro helped us with two significant initiatives;
Printer and Copier – ProcurePro looked at our existing agreement for our multi-function printer, copier and supplies. To simplify and save money, Jill recommended we completely outsource our requirements to a third party supplier. She took the lead in developing the requirements, running the competitive bid process and negotiated a new agreement with our supplier. This allowed us to completely outsource our printer and copier requirements including upgrading our aging leased equipment, supplies, improving the servicing and reducing our overall costs.
Doner Management Software – The software that we were using for our fundraising and managing our Donors was outdated and was no longer able to support our organizations requirements. Jill from ProcurePro helped us by leading the market research on available software solutions, helped us create the requirements that we needed immediately and to support our growth, managed the competitive bid process from beginning through evaluation, supplier demos to negotiating a new agreement for our new hosted Donor Management solution with eTapestry.
What was the outcome?
ProcurePro helped us by simplifying and managing both project from end to end allowing us to focus our valuable time and resources on helping our Girls Inc. girls. They guided us and helped clarify our thinking. They educated us on our capabilities and requirements today and to support and enable our growth in the future. They saved us much needed money which we were able to reinvest in our Girls Inc. programming. I wouldn’t hesitate to recommend ProcurePro and hope to work with Jill again in the future.